How To Hold Remote Team Meetings That Aren’t A Waste Of Time

However, the when and how to use team rituals is slightly different. Rituals are symbolic shared experiences that strengthen bonding, morale, culture, communication, and a sense of belonging. Through repetition, they help reinforce positive behaviors and emotions. Team rituals are unique to each company or team culture – they won’t make sense to you if you aren’t part of it.

We have to think about real-time video calls and conferences differently. That means knowing that connecting over video with attendees is not the same as meeting in person. The meeting host must make an extra effort to build a foundation of belonging and psychological safety. At the same time, virtual team meetings are an opportunity to be creative and adventurous with communications and meeting format.

How do I run a team meeting remotely

Lately our word of the day has come from a random Cards Against Humanity card that Lesley pulls each day. Anybody that has good news (Groove-related or otherwise) shares it now, giving the team the chance to celebrate victories each day. Our 10AM check-in keeps us all on the same page, and provides very real culture benefits, too.

Make Sure Your Meeting Is Collaborative

However, it’s easy to forget about how little swag your remote coworkers have as you sit in a sea of t-shirts by your desk. 9) Send swag for your remote workers and their whole family. Whether you convey that it doesn’t matter or that it is important to loop in your remote team members, the rest of your team willfollow your lead.

The answer or answers that are mentioned the least bring in the points. In terms of virtual team meeting games with the best effort to hilarity ratio, Most Likely to… knocks them out the park. Simply name some ‘most likely’ scenarios, list out your participants’ names and get them to vote on who’s most likely. Play them out during the session and get participants to vote on which co-worker is being impersonated. This virtual team meeting game is a hilarious way to remind everyone that none of the team spirit has been lost since the move online. Some of these games use AhaSlides, which lets you create virtual team meeting games for free.

  • Last Tuesday, I was getting ready to wind down for the night, and I opened up Slack one final time to check for anything that needed my attention.
  • It’s fun, helps the team get to know a person better, lets people ask questions, and build social connections.
  • In the middle – A game to break up the heavy business flow of a meeting will usually be most welcome by the team.
  • While it’s essential to set down rules and uphold discipline, your team members should find you approachable too.
  • Your remote workers, in turn, will be able to share their personal goals and objectives for your brand.
  • Virtual collaboration tools have come on a long way over the past few years.

These games offer informal socialization and some fun to break up the workday. Book clubs have always been a great way to connect over others’ stories and experiences. Starting a virtual book club with your team provides a way to learn together and find time to have non-work-related conversations. Your team can choose books focusing on relevant business topics, or simply your favorite fiction! Tools like Better Book Club can help your organization launch a book club. As Harry Truman said, “leaders are readers”, and encouraging continued learning sets your company up for growth.

Amazing Tools For Team Collaboration

Irina was also one of the Head Judges for the 2020 Global Search Awards and has been on the judging panel for the 2020 European Search Awards. Team members who need more time to adjust to the remote environment might deal with mental health concerns if they continue to work under pressure. The World Health Organization found that poor productivity due to anxiety and depression cost the world $1 trillion every year.

Here you’ll find 11 of the best online virtual team meeting games, how to make them and how using them will bring the comradery back to work. Because remote or not, the one-on-one is the most crucial meeting a manager has each week. Where else do they learn what’s really going on with their employees? Where else do they see red flags before they become huge roadblocks? One-on-ones are an important time to listen to your employees, figure out what you need to do to help them to thrive, and build trust so your team can flourish. As someone tasked with managing remote teams, you probably understand the need for breaks as working long hours can be stressful.

Present the agenda before the session, and at the start of the call. Allocate timeframes for each section, and leave room for a Q&A or discussion at the end of the session. Meeting management tools might involve cloud-based storage of notes, a digital whiteboard, or a mind map to capture notes in real-time. Perhaps your remote meeting may require How to run a successful remote meeting Kanban boards to illustrate project progress or even a simple Word document. How you manage your meeting is equally as important as what platform you use to host it. Keeping the meeting organized, recording ideas and tasks, storing information centrally, and ensuring remote access to the material are all critical to productive online meetings.

The race for improving team collaboration has become a hip trend in the business world. You can easily find a lot of strategies and how-tos describing ways to enhance employees’ performance and boost productivity. You can hold virtual parties, online hangouts, joint brainstorming video conferencing, and welcome sessions to build positive interpersonal workplace relationships. We can’t overemphasize the importance of communication between managers and remote staff when learning how to manage a remote team. Just as in a traditional office workspace, managers are expected to keep workers up-to-date on staffing changes and policies.

Have your employees use an Internet Speed Tool to make sure they have an internet speed high enough to share large files, use online programs, and host video conferences. It’s a free tool that’s easy to use and helps you gauge your team’s internet needs. Now if you need a collaborative tool that helps you track projects where multiple teams are involved, you might want to check out Basecamp. It’s a great tool to share ideas, discuss projects together, set up individual tasks, and check off items when they’re complete. The level of competition they inspire and the hilarity that often ensues puts them squarely on the throne of engaging in virtual team meeting games. One-on-ones play an extremely important role for your team and your company — especially when you’re trying to lead a remote team.

Tools For Task Management‍

How to check in with your team Tips on topics to cover, formats to follow, and mo… Write your first Check-in Plan your day and share your progress with these t… How to use Range A quick start guide for taking your team productiv… Please, share your thoughts and ideas, describe a problem or give us information on how we can help. According to the Centers for Disease Control and Prevention , one out of four employees complains that work is the number one stress factor they deal with. You should understand that your team members don’t all have the same working environment.

The chat functionality of the online platform can be leveraged for information sharing, questions, etc. in real-time. This is a major benefit of the online environment that doesn’t work well in-person, where people need to speak one at a time. In most cases, the chat thread can be saved and referenced later if needed. Fun activities in meetings are certainly nothing new, but we’re here to show you how to adapt team meeting activities for a virtual team.

Build a Storyline works perfectly to keep that artistic, weird energy of the workplace alive. If you’ve ever played Balderdash, you might remember the ‘weird words’ category. This one gave participants a strange, but totally real word in the English language, and asked them to guess the meaning. Before the activity begins, ask your staff for a few audio impressions of different staff members. If they’ve been working together for a long time, they’ve almost definitely picked up on some of the little innocent traits that their co-workers have.

We feel simultaneously burnt out on video calls and disconnected from our teammates in the age of the virtual meeting. Attention spans and participation seem to have decreased along with the quality of our online gatherings. Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. Nothing kills momentum like a 15-minute delay because people need to download software, can’t get the video or audio to work, or encounter other technical hiccups.

Tools To Help You Manage Your Remote Team

That being said, there are still difficulties and challenges that have and will emerge. And if companies are considering long-term remote work as an option for employees, they’ll need the right tools to oversee work, manage projects, and brainstorm together. Employee experience is at the top of everyone’s list these days, and one aspect of it is how people experience meetings, whether in-person or remotely. For large meetings, survey everyone about their experience, noting how they attended so that their input can be filtered to identify differences.

How do I run a team meeting remotely

It also makes it difficult to revisit and organize documents outside of specific projects or assignments and isn’t the most secure method for sharing. That’s why you’ll need to decide on a file-sharing platform to make this process easier on yourself and your team. The tool will take your employees through a series of questions that are intended to gather information about their internet usage. At the end of the question sequence, your employees will get a number for their recommended internet speeds. They can then take this number to their respective internet providers to make sure they have enough internet speed to handle their personal and professional internet usage and avoid lag times. Even if you can’t physically meet face-to-face doesn’t mean you should stop meeting face-to-face.

The Benefits Of Remote Work

Connecting with the mindsets and emotions everyone brings to the meeting increases focus and attention, as well as removes individual anxieties. Team rituals are perfect for recognizing people or celebrating the beginning and end of projects. Many people have asked me to put together a list of simple rituals that teams can experiment with. Before sharing the examples, let’s clarify what we really mean by a team ritual.

Use The Best Tools Available

You’ll want a reliable video and screen-sharing tool like Zoom or Google Meet to make your meetings as seamless (and as face-to-face!) as possible. Save precious time sorting out time zones and finding a meeting time that works for everyone by using a tool like Clockwise, which will find the most optimal time in both your calendars. Here are a few tips to keep your remote one-on-one interesting and engaging, even when you’re feeling “zoomed out”. Auto_stories Blog Successes, tips and tools on how to be a great manager. Videocam Remote Meeting Templates Run your remote team like the best with templates from the best leaders in tech. Culture 3 ways to strengthen team culture in 2022 and beyond Our top culture strategy tips, plus a free ebook for you and your team Read More…

– A permanent video chat room that people can pop in and out of at any time. When you sign up for, you get a fixed URL you can send to your team. The project boards are where we track ongoing efforts like the blogs.

With Blue Jeans Events, teams can host virtual events and webinars for large global audiences. They even provide meeting highlights and transcription, so important details are never missed. Virtual icebreakers are quick, online team-building activities that help you connect with your remote team on a personal level during online meetings. It’s a great way for team members to get to know each other better and break from the monotony of the daily grind. While many challenges might come up while managing team members in different cities or countries, managing remote teams is a breeze with the right actions and tools.

Encourage your team members to try a variety of things and keep what works. If you work from home all the time, you’ll set up a great desk, some monitors, and everything else you need. Meanwhile, if you’re in a government mandated quarantine, you may have none of that. Whether you’re a bachelor living in a tiny studio apartment in a big city, or live in a quiet suburban neighborhood, it can be difficult to spend 24 hours a day in one place.

Video conferencing plus VoIP platforms offer a more enterprise-appropriate solution to remote meetings. These are platforms that allow meeting organizers to schedule calls in advance, send out mass email invitations with unique access links and call-in numbers. They also enable users to choose how they want to join the call. This type of platform is ideal for larger remote meetings or town halls that host attendees from various locations.

Productivity when working remotely is somewhat of a double-edged sword. Employees no longer spend time commuting, feel completely comfortable with their work environment, and can even set their own hours when they feel most productive. On the flip side, make sure the in-person leaders/presenters are the main visuals the remote employees see. After all, that is where the attention of the in-person attendees is focused, so provide the same experience for the remote attendees. Also displaying a view of the in-person audience is nice if you have a second camera, but not if it means giving up seeing the leaders/presenters. Avoid displaying an audience looking at a disembodied voice off camera.

Discussing favorite movies, shows, and books can be a great way to engage your team. Have each meeting attendee explain the premise of a recent show, movie, or favorite poem to spark discussion and get the team excited about participating actively. It doesn’t have to be elaborate or overly planned — just a chance to unwind and connect with people. Show and tell lets folks show off personally or culturally significant things. It’s an activity that usually works best at the end of virtual events. What colleagues select can range from living spaces to prized possessions or weird finds.

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